IMPORTANT DATES / DEADLINES
• February 28, 2013 – Treasurer’s Training
• May 15, 2013 – Last Day to Submit Complete Demand Warrants and Neighborhood Purpose Grants
“Anyone who stops learning is old, whether at twenty or eighty. Anyone who keeps learning stays young.” ― Henry Ford
The Funding Unit will hold the next Treasurer’s Training on Thursday, February 28, 2013, from 6pm – 9pm in City Hall, 20th Floor. Please contact Betty Wong-Oyama (Betty.Wong@lacity.org) to make a reservation. Or you can also call the Department at (213) 978-1551. We invite each and every one of you to attend a training, whether as a refresher or for the first time.
Also coming soon to the EmpowerLA website will be an online version of the Treasurer’s training. This video will be a handy refresher to those who have already attended a live training, or for Board Members simply interested in educating themselves about the funding program. Look for it in late February/early March 2013.
Revised Demand Warrant
We are constantly striving to improve our funding program, in little as well as big ways. As such we’ve revised the Demand Warrant to include a more comprehensive check-box section in an effort to help you clearly identify the essential documentation that must be completed and attached for successful processing. The revised form is available on our Funding page, and is also found by clicking here.
Effective in February, your initial point of contact for submission of Demand Warrants, Neighborhood Purpose Grants (NPG’s), and P-Card Reconciliations will be your Neighborhood Empowerment Field Representative. They will be able to assist you in answering questions on the appropriateness of funding requests, reviewing your submission packets to ensure complete documentation is included, and following up with you to request additional information if necessary. This partnership between Field and Funding staff will ensure that your requests are received and processed timely.
Moving on to the P-Card
We want to make life easy for you. Funding staff will be contacting the Treasurers and P-Card holders over the next few weeks to help identify repetitive transactions that are currently processed by either Demand Warrant or Auto-Deduct letter. We will assist you in moving these transactions, which mostly includes costs associated with utility bills to the P-Card. Help us to identify these expenses and reduce the amount of paperwork that must be passed around in order to pay your monthly bills.
2nd Quarter P-Card Reconciliations
Reconciliations for the 2nd Quarter (October – December 2012) were due on January 31, 2013 (close of business 5 p.m.) If you did not submit this report by the deadline, you must contact the Department immediately to provide further information on the delay. The Department will be issuing letters to NC’s shortly for all outstanding P-Card reconciliation reports that are outstanding. Please note that per the guidelines, your funds may be frozen if you fail to submit your reports on time. If you have any questions, please refer to pages 58 – 60 of the Treasurer Handbook, or contact the Department at (213) 978-1551.
The Department has traditionally been swamped in May by a large number of funding requests submitted by the NC’s trying to meet their goals before the close of the fiscal year. We understand that in some cases this rush will be necessary, but in order to ensure that your NC’s funding requests are processed and approved timely, please plan ahead and submit your demand warrants and NPG’s as early as possible (i.e. once the board has approved the request and the paperwork is ready). We will be more than happy to work with you and guide you through this process. REMEMBER – There will be no rollover of funds to the next fiscal year, so if you do not use your funds, they will be swept back into the
City’s General Fund on June 30.
By the Numbers
For the month of January to date, we have received 149 — auto-deducts/demand warrants and are hard at work at processing these requests.
You can track the progress of your requests by going to the “Neighborhood Council City Check Payment Tracker FY 2012-2013” on our website >> Neighborhood Council Funding >> City Check Payment Tracker or by directly going to the link here.
Neighborhood Council Funding Program Director