IMPORTANT DATES / DEADLINES

  • February 28, 2013 – Treasurer’s Training
  • May 15, 2013 – Last Day to Submit Complete Demand Warrants and Neighborhood Purpose Grants

Treasurer’s Trainings

“The roots of education are bitter, but the fruit is sweet.” – Aristotle

The Funding Unit will hold the next Treasurer’s Training on Thursday, February 28, 2013, from 6pm – 9pm in City Hall, 20th Floor. Please contact the Department at (213) 978-1551 to make a reservation. We invite each and every one of you to attend a training, whether as a refresher or for the first time.

Board Member Reimbursements

Your privacy is important to us. When submitting documentation to back up your board member reimbursement requests, please make sure to redact any sensitive information. For example, you should black-out the routing and checking account numbers on copies of cancelled checks, as well as personal address information. When submitting bank statements, you should redact any transactions that are not relevant to the reimbursement request, and leave only the last 4 digits of your account/card number. For any additional questions, please contact the Funding Unit.

Quarterly P-Card Reconciliations

The Department has completed its review of outstanding P-Card Quarterly Reconciliations. Please be on the lookout for a letter concerning any outstanding reports that need to be submitted by your NC. Pursuant to the Treasurer Handbook “The entire Neighborhood Council (NC) Board shares the fiduciary responsibility for the use of its funds; including auditing, managing and reconciling its records. All financial transactions must be reviewed and approved by the Board in a public meeting and shall be in compliance with all Department policies and procedures.”

Revised Demand Warrant

If you have not yet done so, please make sure to make use of the revised Demand Warrant form when submitting requests for payment to the Department. This revision includes some critical updates, plus an easy to use check-box area to make sure you are including all the necessary documentation. The form is available here. We will also be sending out the new version of the form to all Treasurers via email.

Plan Ahead!

The Department has traditionally been swamped in May by a large number of funding requests submitted by the NC’s trying to meet their goals before the close of the fiscal year. We understand that in some cases this rush will be necessary, but in order to ensure that your NC’s funding requests are processed and approved timely, please plan ahead and submit your demand warrants and NPG’s as early as possible (i.e. once the board has approved the request and the paperwork is ready). We will be more than happy to work with you and guide you through this process. REMEMBER – There will be no rollover of funds to the next fiscal year, so if you do not use your funds, they will be swept back into the City’s General Fund on June 30.

Check Tracker Issues

We are happy to report that the Check Tracker issues have been resolved and the data is now current. If you notice any additional issues/discrepancies that may have been overlooked, please contact the Department. We apologize again for any inconvenience this may have caused.

By the Numbers

For the month of February to date, we have received 60 — auto-deducts/demand warrants.

You can track the progress of your requests by going to the “Neighborhood Council City Check Payment Tracker FY 2012-2013” on our website >> Neighborhood Council Funding >> City Check Payment Tracker or by directly going to the link here.

Armando Ruiz
Neighborhood Council Funding Program Director