Funding Update 6.6.14

“Invention, it must be humbly admitted, does not consist in creating out of void but out of chaos.”

― Mary Shelley

Greetings, Neighborhood Council Treasurers, Board Members, and stakeholders. These are the trying times, the busy times, the “mad rush to process everything” times. All funding staff is working at full steam to ensure we pay all of the demand warrants, auto-deducts, and purchase card requests to close out this fiscal year with a bang. We understand emotions are high, and we are working our hardest to get everyone the funding they request for their important Neighborhood Council expenses, but we need your help! If one of our funding team members reaches out to you for information, please respond as soon as possible and we will do our best to get everything processed. On a much more positive note, we are very pleased to announce that the City Council has approved the contract with Union Bank for the NC Checking Accounts. We, the Funding team, will begin the process of opening the NC Checking Accounts for your NC’s to access on July 1st. Training on the NC Checking Account is available on our website.

Best,

Armando Ruiz
Neighborhood Council Funding Program Director

IMPORTANT DATES / DEADLINES

· 10 days after your June NC Board Meeting – May Monthly Expenditure Reports due
· June 13, 2014 – US Bank Purchasing Cards will be shut off

US Bank Purchasing Card Deadline

We are now one week away from the shutoff date of the purchasing card. For all cardholders, if you are seeking an exemption to either increase your quarterly limit, increase the single purchase limit, or unblock a merchant code, we should already have your exemption request form, along with all the necessary documentation (board vote forms, invoices/estimates/quotes, and event flyers/artwork. The completeness of your packet will determine how quickly we can process and approve your request. We are happy to assist you if you need help getting this information, but know that it may delay the processing and with the deadline so close, it will be harder for us to guarantee approving your request before the shutoff date.

Demand Warrant Round-up

The deadline to submit Demand Warrants to the Department has come and gone, and boy was it busy! The Department’s hardworking Funding staff is now sorting, scanning, categorizing, prioritizing, and analyzing each of the over 200 Demand Warrants that were submitted in person and via fax, mail, and email yesterday. We will do our absolute best to ensure that the requests are complete and processed expeditiously. Please be patient with us during this time as return phone calls and emails will only be handled in the afternoon, giving us sufficient time to dedicate to processing payments prior to the fiscal year end deadlines.

Demand Warrants - Funding Team

Here is a breakdown of the percentages of different demand warrant categories received on the 15th

Demand Warrant Submission Pie Chart - 5.15.14

Full Funding Training Video Available

As further evidence of the awesomeness that is our Department staff, we’re proud to introduce a full Treasurer’s Training video now available on our website. Thanks to the video and technical expertise of Sevak Paramazian and Arin Abedian, this training has much better sound, visuals, and special effects. Jessica Pua, Kathleen Quinn, and the one and only Betty Wong Oyama will guide you through the intricacies of the funding program while you watch from the comfort of your own home, bed, hammock, whatever! Once the fun is over, make sure you follow the link to register your attendance and receive credit for your newly enhanced knowledge of funding practices.

No Grace Period for Funding Training Requirements for New Board Members

Please be advised that all new board members must meet the existing training requirements in order to be eligible to vote on funding matters. The EmpowerLA website has links for the general board member training and registration information for these board members to satisfy the requirement whenever is most convenient to them. There will be no grace period in which these new board members can vote on funding matters without taking the requisite training because all board members are responsible for the approval and use of public funds. Without the proper training informing them of funding policies, as well as ethical laws, these new board members may not be able to make informed decisions on behalf of the board.

NC Funding Forms, Now on Google!

We are looking for eager and interested NC Treasurers to pilot our brand new Google packets which will contain all of the new funding forms that are currently being utilized and some that will be implemented once the checking accounts are opened. If you are a fan of Google docs, or want to see what this interface looks like, please contact Kathleen Quinn (Kathleen.Quinn@lacity.org) or Sevak Paramazian (Sevak.Paramazian@lacity.org) We are hopeful that this interface will make life easier for the NC Treasurers and their boards by providing a “one-stop shop” approach to accessing their funding forms and information.

By | 2017-01-09T12:32:31+00:00 June 5th, 2014|Blog, Neighborhood Council Funding|Comments Off on Funding Update 6.6.14