We have a breakdown of each NC’s expenditures grouped by region, but NC specific.
Click the viz-data link above (or simply the picture) and look at the bottom. The spreadsheet will give you all of the information that these graphs represent. Feel free to take advantage of this.
What is The Neighborhood Council Funding Program? In November of 2002 the NC Funding Program was approved per CF 02-0699. Since then, Neighborhood Councils have are allocated a set amount per year to spend on their communities. These funds are to be budgeted in the following categories: Operations, Elections, Outreach, Community Improvement Projects, and Non-Profit Grants. Since each certified Neighborhood Council’s budget consists of public funds, each Neighborhood Council is responsible for submitting appropriate documentation to account for their expenditures and to ensure that the expenditure are in the best interest of their communities per Article III, Section 2 (d)
Jump to a specific interest by clicking the following links:
All Board members voting on funding matters are required to take the first 20 minutes of the workshop regarding usage of public funds. Treasurers and second signatories must also take the second part of the workshop, which goes into more details about the necessary forms and monthly funding reconciliations. All Board members must also complete their two hour ethics training as well to participate in Neighborhood Council funding matters.
(Please be aware that by submitting your proof of completion you are then held responsible for the information therein)
Feel free to use these training materials as a guide for future reference!
The entire Neighborhood Council (NC) board shares the fiduciary responsibility for the use of it’s funds including:
c. reconciling it’s records.
The requirements at the end of each month:
a. Financial documents for purchasing card (P-card) transactions must be Reconciled with the monthly P-card invoice.
b. Submitted to the Department for review on a monthly basis.
c. Must include the following:
1. Purchase Card Reconciliation Form (CRD)
2. Bank Statements
3. Original receipts (matched with P-Card statements)
4. minutes of board resolution approving transaction.
5. NCs must also provide proof that the P-Card Statements were also approved by the Board.
a. All information on the CRD form must be complete.
b. All transactions must be recorded including bank and customer service fees.
c. All transactions should be numbered on the bank statement and linked to the receipt with the board resolution or minutes.
Proof of Payment (see page 59 of the Treasurer’s Handbook)
Additional Supporting Documents (see page 59 of the Treasurer’s Handbook)
As of 07/01/2013, reconciliation is done on a monthly basis to ensure proper use of public funds.
OVERVIEW: The budget process is an opportunity for the NC to learn what the community wants to see happen and/or improved in the fiscal year ahead. A good budget outlines in reasonable detail; (1) operating expenses; (2) outreach activities; (3) neighborhood improvements and/or beautification projects; (4) Neighborhood Purposes Grants; and (5) Elections. It is used as a roadmap to achieve the NCs mission and goals. Neighborhood Councils are required to submit a board approved budget at the beginning of each fiscal year (July 1). The budget must be submitted to the Department on the standardized template by the established deadline in order for a Neighborhood Council to continue to have access to funding. (Revised: 9/19/13)
Submit your Budget before 07/12/13
Budget Package How-To
When does the Neighborhood Council’s fiscal year begin?
The Neighborhood Council’s fiscal year is aligned with the City’s fiscal year (July 1 through June 30) and is divided into four quarters:
What do I do if our Neighborhood Council has revised it’s Budget?
Submit your revised budget to the Department for review, with Board Vote Count Form, to make sure that we have your current budget on file and accurate. All budget revisions require the same treatment as your original Budget and need to be Board approved.
Change in your Board Roster? let email@example.com know. Changing Treasurer or Second Signatory? Make sure all of your confirmation documents including the name and contact information of the new treasurer and a board resolution or minutes confirming his/her appointment Letter of Acknowledgement and Board Vote Count Form are submitted to the Department. The new treasurer must attend the Treasurer’s Training provided by the Funding Program staff to ensure they are fully up to date with all new policies and programs before they may obtain access to their NC funding. Once the new treasurer completes the required funding forms (Charge Card forms 1-3) and the training, a new card will be issued and they will have complete access to their NC funding. Questions? Contact funding via firstname.lastname@example.org or by phone at (213) 978-1551 as soon as possible to avoid confusion.
After certification and the installation of a Governing Board, the Neighborhood Council Treasurer and the Board member identified as the second signatory must register to attend the required Neighborhood Council Treasurer Training. At the conclusion of the training or soon thereafter, the Treasurer and the second signatory will need to provide the following documents in order to complete the process and gain access to funding:
Payment Methods- Pre-Checking Account
There are three options for you in making your purchases:
Neighborhood Council Inventory Form (Editable) - Form to be used to track qualified inventory items. Please refer to the Treasurer Handbook for detailed instructions.
Annual Funding How much funding can the Neighborhood Council receive annually? Currently the annual appropriation for each Neighborhood Council is $37,000. (Revised: 03/20/13)
Equipment Lease How can Neighborhood Councils best obtain photocopiers? Neighborhood Councils may contact the Department of General Services to take advantage of the City’s contract for lower-priced copiers. The explanation and related contact information is available on the General Services website at http://lacity.org/GSD/pubcopier.htm. The advantage of the City Wide Copier Program is cost efficiency and it saves the Neighborhood Council maintenance and repairs costs. (Revised: 02/09/06)
Joining Chamber of Commerce or Other Organizations Can the Neighborhood Council join a chamber of commerce or other such organization?
No. Under the City Charter an NC is an advisory body and cannot join private organizations such as chambers of commerce. However, Neighborhood Councils can interact with private organizations in activities, such as implementing neighborhood improvement projects. NCs are encouraged to participate with other organizations as much as possible. An individual stakeholder or board member of the Neighborhood Council is free to join any private organization. (Revised: 10/15/10)
Office Depot Office Depot offers Neighborhood Councils a variety of discounts, and NCs are encouraged to take advantage of this program.
What is the Stake holder Definition?
Certified Neighborhood Councils shall be diverse, inclusive, and open to all Community Stakeholders.
A Community Stakeholder is defined per CF 12-1682 : Stake Holder Definition as of 12/23/13
Are there any discounts associated with using particular vendors? Yes. Please see below for details.
Office Depot offers Neighborhood Councils a variety of discounts, and NCs are encouraged to take advantage of this program.
Can NCs hire Staff?
No. The Department has developed a special program for NCs with four temporary personnel services organizations; Apple One Employment Services, Lloyd Staffing Services, and Partners in Diversity, Inc., which have contracts with the City. Through the Demand Warrant or Auto Deduction process, you may use your funds to pay for temporary clerical and/or accounting services.