Greetings, Neighborhood Council Treasurers, Board Members, and stakeholders. I hope this week’s newsletter finds you all well. As we try out the new NC Checking Account system for NC’s we are receiving lots of positive feedback as well as concerns and confusion about the new process. Since this process is new to everyone, we are doing our best to find answers and solutions to your concerns as quickly as possible, and welcome your feedback as part of the learning experience for everyone. Note that demand warrants and US Bank credit cards (P-cards) are now a thing of the past. As of July, all payments are now coming out of your checking accounts. Please see below for some more important information.
Neighborhood Council Funding Program Director
IMPORTANT DATES / DEADLINES
· 10 days after your July NC Board Meeting – June Monthly Expenditure Reports due
· August 21, 2014 – NC Checking Account Training (City Hall, 20th Floor)
NC Checking Account Core User’s Guide
As part of our commitment to making the new checking account system easier to manage and navigate, the Funding team has released a new, quick hits guide. This 3 page document gives you the bare bones, need-to-know information on how to get access to your account, how to pay your bills, how to report expenses to the board, and a list of acceptable and disallowed expenditures. We hope this will give you the confidence to get up and running as soon as possible, but as always, when in doubt, please contact us for additional guidance.
Cash Request Form
Let’s talk about the Cash Request form. This is the simplest form of the new checking account system and it is used by the NC Treasurer or Signer when additional funds need to be added to your checking account. The Department deposited $4,000 seed money into each NC account in early July to get you going with funds to cover your operational expenses. If you need additional funds deposited into the account, you use the Cash Request Form to make that happen. All the Department needs is the form, completely filled out and signed by the Treasurer and 2nd Signer, and that’s it. No supporting documents, no invoices, flyers, permits, W-9’s, etc. are required for approval. So long as the form is complete, the NC is current on their MER’s, and their funds aren’t frozen, the Department will process your request and your funds will be deposited in 2-3 business days.
Union Bank Account Documents
In order for your NC to have a bank account opened, you must ensure that your Treasurer and 2nd Signer have completed all the necessary Union Bank documents. If you’ve had a change in Treasurer or 2nd Signer, you must complete new bank account documents by contacting the Funding Team right away.
2014-15 Budget Package
Please click here to review the 2014-2015 Budget Package instructions and requirements.
In-Person Funding Training
The Funding Team will be scheduling additional Checking Account Trainings. The next training is on August 21, 2014, from 6 – 9 pm in our downtown offices. We will also be scheduling additional trainings throughout different areas of Los Angeles to help Treasurers, Signers, and any other interested Board Members navigate the new NC Checking Account System. Please keep an eye out on our EmpowerLA Events calendar, as well as in these newsletters for specific date and location information as it becomes available.
Full Funding Training Video Available
As further evidence of the awesomeness that is our Department staff, we’re proud to introduce a full Treasurer’s Training video now available on our website. Thanks to the video and technical expertise of Sevak Paramazian and Arin Abedian, this training has much better sound, visuals, and special effects. Jessica Pua, Kathleen Quinn, and the one and only Betty Wong Oyama will guide you through the intricacies of the funding program while you watch from the comfort of your own home, bed, hammock, whatever! Once the fun is over, make sure you follow the link to register your attendance and receive credit for your newly enhanced knowledge of funding practices.