- Commission Operating Procedures
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Commission Operating Procedures
- Neighborhood Councils shall physically post at least one Brown Act compliant agenda for all Board and Committee meetings.
- Neighborhood Councils shall post agendas of all Board and Committee meetings on their web site or, on a page made available to them on the EmpowerLA web site. Such postings shall be Brown Act time compliant.
- Neighborhood Councils shall submit a copy of all regular and special Board and Committee agendas to the Department of Neighborhood Empowerment (Department) to be posted through the Early Notification System (ENS). The agenda for regular meetings shall be submitted to the Department not less than 72 hours in advance of the meeting and the agenda for special meetings shall be submitted to the Department not less than 24 hours in advance of the meeting. As soon as feasible, the Department will submit the agenda for posting to the ENS system. Accordingly, posting the notices of meetings to the ENS system will not be required to comply with the Brown Act’s time limits for posting agendas/
- Neighborhood Councils that maintain an email list of stakeholders may email either a copy of the agenda for all Board and Committee meetings or an announcement of the meeting with a link to the agenda. Distribution to the email list shall occur at the time meeting information is disseminated to the board or committee members.
- Neighborhood Councils shall inform the Department of (a) the physical location of their posting site, (b) the address of their web site, if any and (c) confirm with the Department whether they use a stakeholder database to distribute their agendas. Neighborhood Councils shall be required to submit this information on a form approved by the Department.
- Neighborhood Councils that do not maintain a web site or, a page on the EmpowerLA web site, if available, shall continue to comply with the five (5) to seven (7) physical locations posting requirements imposed during their certification process; one (1) of the posting locations shall be Brown Act compliant; the remaining posting locations shall be within the Neighborhood Council boundaries and shall comply with Brown Act time limits for posting.
- This Posting Policy does not restrict or prevent a Neighborhood Council from posting any additional notices of its meetings beyond the notices required under this policy in any other locations or within any timeframes determined by the Neighborhood Council in its discretion.
- These posting requirements shall be appended to and become a part of the bylaws of all current and future Neighborhood Councils and any violation of this policy may become the subject of a grievance.
- If a Neighborhood Council is notified by the Department prior to any Board or Committee meeting that a confirmed violation of this policy has been reported the Neighborhood Council shall repost in accordance with this Policy. If the scheduled meeting cannot be reposted in compliance with this Policy, the Neighborhood Council shall cancel the meeting and make reasonable efforts to inform its stakeholders. If it becomes necessary to cancel Board or Committee meetings Neighborhood Councils are encouraged to contact the City Attorney for further guidance.
- If a Neighborhood Council is found to be in violation of this Policy three (3) times within the current fiscal year the Board and any non-Board member committee chairs shall be required to take additional training as may be determined by the Department. If after receiving additional training the Neighborhood Council is again found to be in violation of this policy during the current fiscal year, then exhaustive efforts to remedy this matter, including loss of funding may be taken by the Department pursuant to Article VI section 4 and Article X section 3 of the Plan for a Citywide system of Neighborhood Councils.
Neighborhood Council Governing Board Seats (09-09-13) Neighborhood Council Governing Board Seats – Be it resolved that the Board of Neighborhood Commisioners set the following policy: It is recommended and advised that all Neighborhood Councils have their board structure comply with each Neighborhood Council must allow for the inclusion of a minimum of one “at large” board seat for which all stakeholders, including those that do not live, work or own property, may run and vote. Factual Basis Stakeholders (06-07-11) Factual Basis Stakeholders – It is recommended and advised that all Neighborhood Councils revise their bylaws to include language stating that: Each Neighborhood Council should allow for the inclusion of a minimum of one board seat or a maximum of (10) percent of the total board composition that factual basis stakeholders can run and vote for in all upcoming elections. If no factual basis stakeholder chooses to seek election to that seat it may be filled with a non-factual basis stakeholder. Bylaw Table of Contents Policy (10-05-10) Bylaw Table of Contents Policy – Neighborhood Councils shall be required to amend their bylaws to conform to a citywide uniform Table of Contents. Neighborhood Councils shall be required to incorporate the Bylaw Table of Contents into their bylaws through their amendment process within six (6) months from the date of the adoption of this resolution. For those Neighborhood Councils that fail to include the Bylaw Table of Contents within six (6) months, their bylaws shall be deemed amended to include the Bylaw Table of Contents and their existing bylaw provisions shall be re-ordered in compliance with the Bylaw Table of Content. The Neighborhood Councils are encouraged to also critically review and discuss their bylaws language while implementing the Bylaw Table of Contents and to make any necessary language changes in order to increase the effectiveness of their bylaws. Bylaw provisions shall comply with the City Charter, Plan for a Citywide System of Neighborhood Councils and all Commission and Department policies. Agenda Posting Policy (Revised 12-17-12) Agenda Posting Policy (08-03-10) Neighborhood Council Agenda Posting Policy – When posting meeting agendas, Neighborhood Councils shall: 1. Adhere to their current 5-7 physical posting location requirements for certification for all Board and committee agendas; 2. Adhere to all Brown Act requirements for posting location accessibility and time line to post; 3. Upload all agendas to their websites, if applicable, and email the agendas (or links to agendas on their website) to their stakeholder email database, if applicable; 4. Email a copy of all regular and special Board meeting agendas (not committee meetings) to the Department of Neighborhood Empowerment at the same time the Neighborhood Councils post the agendas; 5. Provide information of the physical posting locations, the website and whether they have an email database to the Department of Neighborhood Empowerment on the Department’s form. All posting locations must be approved by the Department in writing. Loss of Quorum Policy (Updated 4-19-10) Department of Neighborhood Empowerment remedy for Loss of Quorum by Neighborhood Councils due to vacancies and authority to fill vacancies. – The Department of Neighborhood Empowerment may authorize existing Board members of a Neighborhood Council that has lost its quorum the ability to take official action on behalf of the Neighborhood Council to determine Board vacancies and appoint eligible stakeholders to fill vacant seats. The procedure and limitations for this Loss of Quorum policy are outlined. (originally enacted 10-27-05) Boundary Adjustment Policy (04-21-08) Limitations on Boundary Adjustment Petitions that seek to reduce a Neighborhood Council’s geographic boundaries. – When a Neighborhood Council submits a petition for a boundary adjustment to reduce the Neighborhood Council’s geographic boundaries, it shall be the policy of the Commission to deny the petition unless an adjacent Neighborhood Council has also submitted a joint boundary adjustment petition that will expand its boundaries to incorporate the area. Interim Neighborhood Council Boards and Timely Election Requirement Policy (10-19-04)Department of Neighborhood Empowerment remedy for the non-compliance of Neighborhood Council, Interim Boards with timely election requirements. – Upon a finding by the Commission that an initial election is seriously delayed and that the Neighborhood Council is unlikely to conduct their election in a timely manner, the Board may authorize the Department of Neighborhood Empowerment to remedy problems associated with the seriously delayed initial election of a Neighborhood Council by appointing an Independent Election Administrator to conduct the election of the Neighborhood Council. Letter of Intent Policy (11-27-01) When the boundaries of two developing Neighborhood Councils conflict, the groups preparing a certification application may submit a Letter of Intent to the Department of Neighborhood Empowerment explaining that they are preparing an application that will likely include boundaries that will conflict with the application that has already been received by the Department. The details of the Letter of Intent and the Department’s response are outlined.Contract and Lease Policy (12-20-99) The Commission delegates its authority to execute contracts and leases up to the amount of $20,000 per item to the General Manager of the Department of Neighborhood Empowerment.
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