AThe Board of Neighborhood Commissioners is responsible for policy setting and policy oversight with respect to the Neighborhood Council system. Their operating policies and procedures, resolutions and Rules of Order are detailed below.
The Commission agrees to abide by this Code of Civility to ensure that the Commission business is conducted in a respectful and courteous manner and in a way that will generate respect and credibility for the Commission.
The Board of Neighborhood Commissioners (the “Commission”) has compiled this Rules, Standards, and Best Practices booklet for the purpose of equipping Neighborhood Councils (“NC’s”) throughout the City of Los Angeles to be able to operate more effectively, and to better achieve their missions of being conduits to City government for their neighborhood stakeholders. The booklet achieves this purpose by 1) providing one, easy-to-read summary of all of the rules that all NC’s must follow in the course of their regular operations; and 2) recommending standards and best practices for complying with the rules and more effectively serving the needs of the stakeholders within each NC community.
Therefore, each of the following sections is divided into two parts. The first part summarizes all of the RULES relevant to a particular operational issue and provides citations to the laws and regulations from where they came. The second part of each section offers STANDARDS AND BEST PRACTICES and suggestions for best achieving the rules.
The Commission Rules of Order detailing the election of officers; meeting days and time, quorum and attendance; public notice, attendance and comment; Board actions, reconsiderations, continuances; committees and committee meetings; minutes; rules; and correspondence.
This manual guides and directs the routine operations and functions of the Commission in their duty to oversee policy development as it affects both the Commission and the Neighborhood Councils.
Neighborhood Council Agenda Posting Requirements – It is resolved that the Board of Neighborhood Commissioners establishes this policy regarding the posting of agendas for Neighborhood Councils.
Neighborhood Councils are required to post meeting agendas for Board and Committee meetings as follows:
Neighborhood Council Governing Board Seats – Be it resolved that the Board of Neighborhood Commisioners set the following policy: It is recommended and advised that all Neighborhood Councils have their board structure comply with each Neighborhood Council must allow for the inclusion of a minimum of one “at large” board seat for which all stakeholders, including those that do not live, work or own property, may run and vote.
Factual Basis Stakeholders - It is recommended and advised that all Neighborhood Councils revise their bylaws to include language stating that: Each Neighborhood Council should allow for the inclusion of a minimum of one board seat or a maximum of (10) percent of the total board composition that factual basis stakeholders can run and vote for in all upcoming elections. If no factual basis stakeholder chooses to seek election to that seat it may be filled with a non-factual basis stakeholder.
Bylaw Table of Contents Policy - Neighborhood Councils shall be required to amend their bylaws to conform to a citywide uniform Table of Contents.
Neighborhood Councils shall be required to incorporate the Bylaw Table of Contents into their bylaws through their amendment process within six (6) months from the date of the adoption of this resolution. For those Neighborhood Councils that fail to include the Bylaw Table of Contents within six (6) months, their bylaws shall be deemed amended to include the Bylaw Table of Contents and their existing bylaw provisions shall be re-ordered in compliance with the Bylaw Table of Content.
The Neighborhood Councils are encouraged to also critically review and discuss their bylaws language while implementing the Bylaw Table of Contents and to make any necessary language changes in order to increase the effectiveness of their bylaws. Bylaw provisions shall comply with the City Charter, Plan for a Citywide System of Neighborhood Councils and all Commission and Department policies.
Neighborhood Council Agenda Posting Policy - When posting meeting agendas, Neighborhood Councils shall:
1. Adhere to their current 5-7 physical posting location requirements for certification for all Board and committee agendas;
2. Adhere to all Brown Act requirements for posting location accessibility and time line to post;
3. Upload all agendas to their websites, if applicable, and email the agendas (or links to agendas on their website) to their stakeholder email database, if applicable;
4. Email a copy of all regular and special Board meeting agendas (not committee meetings) to the Department of Neighborhood Empowerment at the same time the Neighborhood Councils post the agendas;
5. Provide information of the physical posting locations, the website and whether they have an email database to the Department of Neighborhood Empowerment on the Department’s form. All posting locations must be approved by the Department in writing.
Department of Neighborhood Empowerment remedy for Loss of Quorum by Neighborhood Councils due to vacancies and authority to fill vacancies. – The Department of Neighborhood Empowerment may authorize existing Board members of a Neighborhood Council that has lost its quorum the ability to take official action on behalf of the Neighborhood Council to determine Board vacancies and appoint eligible stakeholders to fill vacant seats. The procedure and limitations for this Loss of Quorum policy are outlined. (originally enacted 10-27-05)
Limitations on Boundary Adjustment Petitions that seek to reduce a Neighborhood Council’s geographic boundaries. – When a Neighborhood Council submits a petition for a boundary adjustment to reduce the Neighborhood Council’s geographic boundaries, it shall be the policy of the Commission to deny the petition unless an adjacent Neighborhood Council has also submitted a joint boundary adjustment petition that will expand its boundaries to incorporate the area.
Department of Neighborhood Empowerment remedy for the non-compliance of Neighborhood Council, Interim Boards with timely election requirements. – Upon a finding by the Commission that an initial election is seriously delayed and that the Neighborhood Council is unlikely to conduct their election in a timely manner, the Board may authorize the Department of Neighborhood Empowerment to remedy problems associated with the seriously delayed initial election of a Neighborhood Council by appointing an Independent Election Administrator to conduct the election of the Neighborhood Council.
When the boundaries of two developing Neighborhood Councils conflict, the groups preparing a certification application may submit a Letter of Intent to the Department of Neighborhood Empowerment explaining that they are preparing an application that will likely include boundaries that will conflict with the application that has already been received by the Department. The details of the Letter of Intent and the Department’s response are outlined.
The Commission delegates its authority to execute contracts and leases up to the amount of $20,000 per item to the General Manager of the Department of Neighborhood Empowerment.
Neighborhood Council System Grievance Policy and Process - Be it resolved that the Board of Neighborhood Commissioners is endorsing and making a formal recommendation to the Department of Neighborhood Empowerment and the Los Angeles City Council related to the establishment of a standard and system-wide Grievance Policy and Process for Neighborhood Councils.
An Agenda Packet (Documents and Staff Reports) is prepared and submitted to the Commissioners for review and consideration at their upcoming meetings. The Agenda Packets are typically uploaded 48-72 hours in advance of the meetings and are available below, by meeting date. To access archived Commission Meeting Agenda Packets, contact us at (213) 978-1551 or email NCSupport@lacity.org.
All meetings of the Commission are open to the public. The Commission conducts business meetings every 1st Tuesday and 3rd Monday of each month.
Commission meetings held at City Hall are accessible live via the telephone by calling CityFone — 213-621-CITY.
The Commission welcomes your input and participation at their meetings!
The audio of the Commission’s meetings are recorded. Minutes are then prepared from the recordings. The minutes from the current fiscal year are available below. To access archived Commission meeting minutes and audio recordings, contact us at (213) 978-1551 or email NCSupport@lacity.org.